Bluedot

Transcription in more than 100 languages, structured summaries from templates, action items, follow up drafts and the chat that answers questions across meetings all run on models. Without them Bluedot would be a screen and audio recorder. The sales template turns a call into notes and CRM fields with no typing from the rep.

Once a workspace connects Salesforce or HubSpot, every meeting with visible participant emails syncs on its own, and HubSpot creates a new contact for any attendee it does not recognize. Each user can switch auto sync off and push meetings by hand instead. Follow up emails arrive as drafts for the rep to send. Fixing a note that lands on the wrong record is not covered.

Transcription and summaries come from outside AI processing providers that keep no copy of the data, and none of them is named. How summaries are structured follows the templates a user picks. Recording runs silently by default, so the people on a call learn about it only if the user tells them or an admin turns on the consent message.

Evocon, Netguru, YouCanBookMe, Goldsmith & Co and UserTesting report faster follow up and better coaching, and one engineering director puts the saving at two hours a week. None of these results comes with a sample or a period. Bluedot counts more than 100,000 companies among its users, with no basis given for the figure.

Consent to record rests with the customer alone. The product offers one control, a consent message admins can show before or during a recording, with no word on which recording laws it is meant to satisfy.

Bluedot acts as controller for account and website data and as processor for meeting content. It relies on contract, legitimate interest, consent and legal obligation, and honors GDPR rights and US state rights, including Global Privacy Control signals. A DPA and standard contractual clauses are available on request. No public subprocessor list exists, and the lawful basis for recording other participants rests with the customer.

Everything Bluedot processes comes from its users: recordings made on their own devices, uploaded files, and calendar details from connected Google or Outlook accounts. It adds no outside contact data. Google data falls under Google's Limited Use rules and is never sold or used for advertising or model training.

Capture happens on the user's own browser, desktop or phone, so no bot asks a host for entry and no host permission is needed on Zoom, Meet or Teams. An optional recorder can still join Zoom calls. CRMs, calendars and Slack connect through official sign in routes, and how local capture sits with each meeting platform's own recording rules is not addressed.

Customer content never trains AI models, and Bluedot's vendors are contractually barred from using it to train or improve their own models, with AI providers keeping nothing after generation. Business workspaces set their own retention for recordings, transcripts and notes. Deleted content leaves active systems at once, and backup copies are cleared within 30 days, though a separate commitment allows up to 90.

Sold as an invisible note taker that keeps conversations natural, Bluedot does not announce itself to other participants. Admins can switch on a consent message, and Bluedot urges users to tell people when an AI is taking notes. It takes no position on Article 50 of the EU AI Act.

HubSpot receives notes on the meetings tab of the matched contact and deal, with custom properties available, while Salesforce logs a task with notes and the recording link and supports custom fields. Slack, Notion, Ashby, Zapier, Make and webhooks carry notes further, and the MCP server reads meetings, transcripts and participants. Sync runs one way into each tool, and field level mapping beyond custom fields is not spelled out.

Meeting content is stored and processed on AWS in the European Union by default, and US storage is available by agreement. Account, billing and support data may be handled in other countries by Bluedot's providers. Tenancy and the specific AWS regions are not given.

Bluedot holds a SOC 2 Type II audit covering security, availability and confidentiality, runs yearly third party penetration tests and carries cyber liability and technology errors and omissions insurance. Data is encrypted with AES 256 at rest and TLS in transit. Audit reports come on request through a trust center.

Free covers five meetings for life. Basic costs $14 per recording user per month on annual billing or $18 monthly, Pro $20 or $25, and Business $32 or $39, with CRM sync, SSO and retention controls on Business. Viewers who never record are not charged, new seats are prorated, and only the flat company wide price needs a call.

Webhooks, Zapier, Make and the MCP server can pull transcripts and notes out, and exporting before cancellation is left to the customer. Subscriptions renew automatically and fees are not refunded. Bluedot gives three different windows after a cancellation: a month to restore the subscription, removal from active systems at once, and automatic deletion after three months.

Follow up emails are drafted for reps to send from their own mail, and Bluedot sends nothing to prospects itself. There is no sending infrastructure, volume control or reputation monitoring to speak of.

Solutions target founders, sales, recruiting, customer success, managers and engineers, plus legal, finance and real estate firms, from solo users to large companies. Transcription covers more than 100 languages, and named customers include Evocon, Netguru, YouCanBookMe, Goldsmith & Co and UserTesting. The share of sales teams among users is not given.