QuickMail
QuickMail is an outbound campaign platform for B2B sales teams and lead generation agencies. It runs email and LinkedIn sequences, collects replies in a shared inbox and separates client work into workspaces. Connected Google, Microsoft and SMTP accounts deliver the emails; QuickMail controls the timing and campaign logic.
Campaigns support automatic messages, manual drafts, call tasks and LinkedIn actions. A reply stops further emails to that lead, and Calendly bookings can stop follow ups too. The inbox assigns conversations to teammates, supports internal notes and tracks pending, won or lost conversations. Conversation histories export as CSV, with individual messages available as EML files.
AI assists with replies, rewriting and deliverability. Draft with AI reads the email thread and follows an agency or workspace prompt before a person reviews the response. Smart sender groups can replace an account when its delivery performance deteriorates. A separate MCP connection lets an external AI assistant manage QuickMail through the customer's existing permissions and API access.
Starter costs $49 per month for one workspace, 1,000 uploaded contacts and 5,000 emails. Growth is $99 monthly for 25,000 contacts and 100,000 emails, with native CRM connections and API access. Agency is $299 monthly and includes two workspaces, with each additional workspace costing $49. Users and connected senders are unlimited across the current plans. The card required trial does not automatically convert to a paid plan.
The operational detail matters for teams using many accounts: disabling a sender for new assignments does not stop follow ups already assigned to it. A mailbox pause stops those sends. LinkedIn automation and inbox rotation also expose the connected accounts to provider restrictions. The service has US hosting, a public DPA and different retention periods for customer campaign data and account information.
Capability Axes
Capability grades
17 of 17 axes rated · 12 graded A or B
QuickMail uses AI to draft replies, vary campaign wording and help manage sending accounts, while the core product still runs authored email and LinkedIn sequences with a shared inbox for responses. Draft with AI reads the conversation and an agency or workspace prompt before proposing text for a person to edit and send.
Smart sender groups can swap out a mailbox whose delivery performance declines, and optional reply categorization can assign sentiment and start a related campaign on supported legacy plans. QuickMail now also sells inboxes meant for AI agents. Campaigns, sequencing, LinkedIn steps and the shared inbox all work without generated text, so removing the AI leaves a complete outbound platform.
Automatic campaign steps send after launch, and a workspace pause stops outbound automation and lead progression across that workspace. A reply stops further emails to that lead, and a Calendly booking can end follow ups as well. Manual email steps create drafts that wait for a person. Turning off a sender for new assignments does not stop follow ups already tied to it; pausing that mailbox does. Team members each have their own login, and an audit log records what they do. MCP access lets an external AI client change campaigns and leads without a separate QuickMail approval queue, acting within the connected user's workspace permissions.
Draft with AI runs on QuickMail's managed credit system, and accounts that configured their own OpenAI key before January 2025 can keep using it; the current managed model and version are not named. Agency prompts set a shared writing style, and a workspace prompt takes precedence for a particular client, so the instructions shaping a draft are visible and editable.
MCP separately connects customer chosen assistants such as Claude and ChatGPT to the API, where they act through the connected user's account permissions rather than QuickMail's own model. QuickMail's agent inboxes extend the same idea to mailboxes provisioned for AI agents.
LinkedHacker, an agency serving businesses across many industries and languages, reports more than ten million emails sent through QuickMail, a 62% average open rate and a 10% average reply rate. Lee Betts, a lead generation agency founder, credits QuickMail with helping his agency grow from about 100 to 220 clients in twelve months, and Rainmakers is another named customer.
These are customer accounts rather than measured studies: none states a measurement period, attribution method or comparison group, and open rates depend on tracking pixels that some mail clients load automatically. QuickMail coordinates those campaigns and client workspaces.
QuickMail presents itself plainly as a cold outreach tool: asked whether customers can email people who never opted in, it answers yes and compares the practice to phoning a company. Within that model, an unsubscribe link marks a lead Do Not Contact and blocks enrollment in future campaigns, and exclusions can cover email addresses, domains and LinkedIn IDs.
The agency exclusion list records who added each entry and whether it came from a campaign, the API or an integration, though agency wide propagation has to be enabled in each workspace. A reply asking to unsubscribe needs manual handling unless supported AI categorization is active.
QuickMail's public DPA makes it the processor for customer audiences, names service providers for hosting, payments and support, and promises at least 10 days' notice before any change of subprocessor. EU transfers to US infrastructure rely on Standard Contractual Clauses. Incidents that may require a breach notification are to be reported to the other party without undue delay.
After termination, personal data is normally deleted or anonymized within 60 days, while data about the client account can be kept for up to 26 months and encrypted backups may persist longer. Customers remain responsible for lawful collection and consent records, and access and correction requests go through QuickMail's privacy channel.
Lead lists enter through CSV files, Google Drive sheets, connected CRMs and LinkedIn identifiers, and QuickMail itself runs no lead generation service. An optional sharing program exchanges contributed data for contact database credits, with customers warranting their rights to whatever they upload, though the terms do not trace the rights behind each supplied contact.
Verification integrations with NeverBounce, BriteVerify, ZeroBounce, Dropcontact, Hunter and Bouncer check the imported addresses before sending. Permission to contact each person rests with the customer, which QuickMail states directly by describing itself as a cold outreach platform.
LinkedIn automation connects through a browser extension, session cookies or account credentials and can send connection requests and messages, with unlimited LinkedIn accounts on every plan. QuickMail recommends low daily activity but lets customers raise the limit. When LinkedIn rejects a personalized invitation at its limit, an optional fallback sends the request without a message. Inbox Rotation spreads email volume across connected accounts.
Email itself goes out through each connected provider's own servers, so Google or Microsoft rules apply to every mailbox. These workflows place the customer's LinkedIn and email accounts under each platform's restrictions.
Reply drafting processes the email thread and the workspace's writing instructions. The DPA limits personal data processing to delivering the service and requires QuickMail to impose data protection terms on its subprocessors, but the AI offer does not separately exclude customer conversations from model training or define how long inference inputs are kept. The service terms also grant QuickMail a continuing content license.
Users can block routine support access to their workspace in account settings, although developers and super administrators keep database access for maintenance. Deleted campaign data cannot be restored by support.
QuickMail markets untraceable sending through plain text messages and randomized metadata that hides a recognizable automation pattern from mail filters, and it says the point of sending through each customer's own provider is that messages look like ones the sender wrote personally. It also generates rewritten copy and suggested replies without a default AI authorship notice, and takes no public Article 50 position. Messages go out from connected email or LinkedIn accounts, and a lead's follow ups normally keep the original sender throughout the campaign, so the recipient sees one consistent person.
Native HubSpot and Pipedrive connections synchronize in both directions, with CRM access starting on Growth. CSV and Google Drive imports supply lists, and Zapier is available from Starter. The API and MCP can manage leads, campaign steps and statistics; Growth adds the API and Agency adds webhooks. Calendly bookings can stop follow ups, Aircall supports call tasks from the shared inbox, and MailFlow offers warmup at no extra charge. Verification connectors cover NeverBounce, ZeroBounce, Hunter and others. Custom object behavior in the CRM connectors is less detailed than the contact and activity sync.
QuickMail is cloud hosted, and its privacy terms place application servers in the United States on AWS and Heroku infrastructure; EU data reaches them under Standard Contractual Clauses. The company is based in Switzerland, which does not make the application Swiss hosted, and QuickMail offers no customer selectable EU region.
Email delivery runs through each connected provider's servers, Google, Microsoft or an SMTP service, rather than a QuickMail sending network, so outgoing mail uses the provider's own IP addresses. LinkedIn actions run through the customer's connected LinkedIn sessions.
The DPA commits QuickMail to a security program, confidentiality and access restricted to personnel who need customer data, with incident notice to the customer without undue delay. QuickMail offers no SOC 2 report, ISO certificate or trust center, so independent audit coverage is unknown. Each team member has an individual login, and an audit log records their activity. Account settings can keep ordinary support agents out of the workspace. Expired mailbox permissions stop sending and reply detection until the account authenticates again, which protects against a disconnected sender carrying on unnoticed.
Starter is $49 a month with one workspace, 1,000 uploaded contacts and 5,000 emails a month. Growth is $99 for 25,000 contacts and 100,000 emails, adding the API and native CRM connections. Agency is $299 with two workspaces, 100,000 contacts and 500,000 emails, plus webhooks; extra workspaces cost $49 each. Every plan includes unlimited users, email senders and LinkedIn accounts, and MailFlow warmup is free. Reply drafting comes with included credits and a priced add on. The 14 day trial asks for a card but does not turn into a paid subscription automatically.
The inbox exports conversations as CSV, including message history, participants and dates, and individual emails download in EML format. Lead filters also export to CSV, and the API and MCP can retrieve leads and campaign statistics. The DPA normally removes or anonymizes customer personal data within 60 days after termination, with legal and backup exceptions; account information can be kept for up to 26 months. Deleted campaign data cannot be restored by support, so archiving is the way to preserve a finished campaign for reference. Sent messages also remain in each connected mailbox.
Smart sender groups can replace accounts whose deliverability declines, though QuickMail gives no scoring threshold for that switch. Weekly tests check inbox placement along with SPF and DKIM configuration, QuickMail monitors domain blacklists, and MailFlow warmup is included at no extra charge on every plan. Mail leaves through each provider's own servers and IP addresses rather than shared QuickMail infrastructure, so a sender's reputation stays tied to its own domain. Existing follow ups keep their assigned mailbox even after it is removed from new campaign assignments, so pausing the mailbox is the control that stops those sends.
QuickMail targets B2B growth teams and lead generation agencies that run several senders or client workspaces. LinkedHacker shows agency use across industries and languages, Lee Betts describes an agency growing its client base with it, and Rainmakers is another named customer. Unlimited team members let reply handling spread across a team without a seat charge, and Agency adds client workspaces at a set price each. Agencies can set a shared draft prompt and override it for an individual client workspace. AI reply categorization works in English only and on designated legacy plans.
Alternatives to QuickMail
Vendors in the same categories as QuickMail whose graded profiles look most alike, with a line on what each product does.
Similar is not the same, so check that each one does the job you need. No vendor pays for placement.
GMass turns Gmail into an email campaign workspace for sales teams, agencies and businesses that keep contact lists in Google Sheets.
YAMM, short for Yet Another Mail Merge, sends personalized emails from Gmail using a Google Sheets contact list.
Cold outreach execution platform sold alongside a family of separately purchased email infrastructure products.
Mailmeteor helps sales teams and other business users send personalized email campaigns from Gmail, Outlook and spreadsheets.
Vendasta Yesware puts email tracking, templates, followup campaigns and meeting scheduling inside Gmail and Outlook.
Overloop is a Belgian outbound platform that pairs a contact database with email and LinkedIn sequencing, aimed at individuals and small to midsize teams.
Ordered by how closely the graded profiles match across the seventeen axes, inside the same categories. See how each axis is graded in the methodology.
Compared With
Editorial comparisons are published only where the index assesses two vendors as direct competitors for the same buyer. Each carries a verdict, the buyer conditions that favor each vendor, and a graded side by side.
Pricing
What this vendor charges, what it commits to in writing, and where the bill can move. Figures the vendor publishes itself are labeled Vendor Published. Figures labeled Estimated come from other sources and the vendor has not confirmed them.
- ›QuickMail charges for the organization and its contact, sending and workspace capacity rather than seats. Starter covers small campaigns; Growth adds integrations for an established sales workflow. Agency separates client workspaces. Subscription changes and cancellation are handled in billing settings, with prorated usage calculations.
How the price works
What you are charged for, and what makes the bill go up.
Per organization plan with workspace, uploaded contact and monthly send allowances; unlimited users and senders
What the contract says about your data
What the vendor commits to in writing once your data is in the product.
Public DPA with processor obligations and Standard Contractual Clauses for international transfers.
Getting started
What it costs and what is included before the product is running.
Self serve trial and account setup; mailbox services and outside integrations have their own charges.
What to watch for
Where this pricing can surprise a buyer who has not read it closely.
Starter is $49 monthly; Growth $99; Agency $299. Agency includes two workspaces, with additional workspaces at $49 each. API and native CRM access start on Growth, and webhooks require Agency. Extra Draft with AI capacity costs $10 monthly per 1,000 credits. The trial lasts 14 days, requires card details and ends without automatic subscription enrollment.